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Asilomar Exhibitor Information
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The Asilomar Exhibits Application Form follows. If you are looking for the list of those currently scheduled to exhibit at the conference, see the Asilomar Vendors page.
Again THIS YEAR THE MERRILL HALL
and PGMS SITES DIFFER.
If you are exhibiting, here is additional information. There is a general cover letter followed by 2 sets of additional information, one for Middle School Exhibitors and one for those at Merrill Hall. Times and fees differ at the two sites.
Rick Easterday
Asilomar Conference
Exhibits Chair
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2008 Asilomar Conference
GREETINGS!
It's time to plan Asilomar again. You are invited to apply to display
your mathematics and mathematics education related materials at the 51st Annual Conference, starting Friday morning or afternoon through all day Saturday, December 5 & 6, 2008 (start time depends upon location).
GENERAL INFORMATION:
Asilomar generally has 2400 to 3000 participants. Exhibits are in two locations. The most equitable split is:
- on the Asilomar grounds, at Merrill Hall, materials for display
only (such as textbooks for consideration of later adoption). NO SALES
ALLOWED. NOTE THIS CHANGE from previous years: Merrill Hall will open Firday morning.
- at the Pacific Grove Middle School (PGMS), materials for sale. The PGMS gym will open Friday afternoon, as usual.
A packet with additional information will be mailed to all vendors who
return an application form. This packet contains answers to the most
frequently asked questions, such as setup times and delivery of
materials to Asilomar. This web site also has
information on the CMC-South conference (Palm Springs, November 7 & 8, 2008) and the CMC-Central conference (Seaside/Monterey, March 13-14, 2009).
APPLICATION PROCESS:
Each year we have more vendor applicants than we can
accommodate. Spaces are reserved for those who exhibited last year IF
the application and payment are received by JULY 31. After that date
spaces are assigned to new exhibitors from the waiting list. New
vendors are encouraged to apply. Available spaces are assigned in the
order received. The deadline for all applications is September 15. Your application and payment is to be sent to Rick Easterday, Exhibits Chair.
MAXIMUM SPACES:
As usual, we anticipate more requests for tables than space allows.
Therefore you may request a maximum of four tables at PGMS and three at
Merrill. If additional space is desired, please so indicate on the
chance that we may be able to accommodate you.
COST:
The exhibit fee remains $325
per table for PGMS. Due to the increased time and set-up fees at Merrill Hall, the fee there is $500 per table. There is an added $50 fee for each exhibitor who needs electricity. This fee
includes registration for two of your exhibitors to attend sessions.
Indicate their names on the enclosed registration form and return it
ASAP. For those few whose business requires tables at both locations,
there is a reduction of $100 per table at the second site—the one with
the fewer number of tables. For example, two tables at PGMS and one
at Merrill would cost $1050. Two Merril and one PGMS would cost $1225.
Confirmation
letters are sent in October with details on your location, parking,
lunch, loading/unloading, etc. Starting in June we will list all vendors whose applications have been accepted. The link is at the top of this page. Please check our web site, call
707-577-0476, or write rickeasterday@mac.com with additional questions.
Sincerely,
Goto the Asilomar Exhibits Application Form.
CMC is a 501(c)(3) charitable, educational corporation.
TO: Exhibitors at Merrill Hall
Merrill
Hall will be open for exhibits Friday from 11 a.m. as well
as Saturday, with setup from 9 to 11 Friday a.m. The hall will not be available earlier to allow time for the decorator to set the display areas. The basic fee per table is $500.
If you use Tricord Tradeshow Services to handle your materials, your items will unloaded by 9:00 a.m.
If you handle your own materials, they must be unloaded between 9 and 11:00 a.m.
All exhibitors may set up their display between 9 and 11:00 a.m.
No vehicles permitted at Merrill Hall after 11:00pm.
Merrill Hall Asilomar 2008
Set-up
| Fri Dec 5
| 9:00am - 11:00am
|  | Open
| Fri Dec 5
| 11:00am - 7:15pm
| Open
| Sat Dec 6
| 8:00am - 4:00pm
| Tear-down
| Sat Dec 6
| 4:00pm - 5:00pm
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Please honor your commitment to stay until 4:00pm on Saturday.
Tricord Tradeshow Services
831-883-8600
Enjoy the conference.
TO: Vendors at Pacific Grove Middle School
Gym at PGMS 2008
Set-up
| Fri Dec 5
| 3:30pm - 4:30pm
| Open
| Fri Dec 5
| 4:30pm - 7:15pm
| Open
| Sat Dec 6
| 8:00am - 4:00pm
| Tear-down
| Sat Dec 6
| 4:00pm - 5:00pm
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The basic fee at PGMS is $325 per table. If
it is raining or threat of rain, the students will need the use of the
gym. Therefore, the set up time will be delayed. The exhibit service
company must have the gym all to themselves during their set up
period, an hour before your vendor set-up time as given above. Please be patient; we know you have a ton of products to set
up and will get you in as soon as possible. Remember, do not park in
front of the gym, it is a bus loading zone.
It is not possible
to ship directly to the school. If you need help with shipping,
storing, setting up, decoration, etc., contact Tricord Tradeshow
Services
Hospitality: CMC-N provides coffee, treats, and Saturday box lunch. Coffee pots are kept warm in the Middle School Staff Room
Security: CMC-N hires a security guard to watch the Middle School Exhibit Hall Friday night.
Clean
Up: An extra-large green dumpster is rented for the extra garbage that
accumulates . Each exhibitor is responsible for hauling his/her own
refuse to the dumpster.
Tricord Tradeshow Services
831-883-8600
Enjoy the conference.
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This Page was last updated: Sunday, May 18, 2008 at 3:43:37 PM
This page was originally posted: 5/23/2001; 11:20:35 AM.
Copyright 2008 cmcmath
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